Personal trainers need a process to write their client’s training programs. This process should ensure that every client receives a program that is effective and accurate.
Having a few master templates can help personal trainers save time. These templates will allow trainers to create a workout for their clients without having to start from scratch.
Focus on the Goals
A key aspect of personal trainers’ job is helping clients set measurable goals that are specific, motivating and realistic. While a goal like “getting fit” may sound inspiring, it’s not as effective as setting a measurable goal such as “signing 3 additional clients by the end of next month”.
To help guide their clients, personal trainers start with a fitness assessment. This process involves performing physical tests, asking client questions about their lifestyle, exercise habits and health history, and taking body measurements. These insights allow personal trainers to create a plan that takes into account the client’s individual needs and goals.
Once they have a good understanding of their client’s fitness level, trainers focus on the areas where the client wants to improve. Using their knowledge of exercise science, they then optimize workouts to deliver the desired training effect – for example, building muscle or reducing body fat. By closely monitoring their client’s progress, personal trainers can also adjust their plans and exercises to ensure continued success and avoid plateaus. For trainers looking to maximize the effectiveness of their sessions, one-on-one sessions are an excellent way to ensure individualized attention and tailored programs that meet each client’s specific goals.
Aside from tracking their clients’ progress, trainers also measure their own business growth by tracking metrics such as session completion rates, client satisfaction levels, and revenue. Tracking these KPIs helps them identify high and low revenue periods, allowing them to make informed decisions when it comes to marketing strategies.
When it comes to online personal training, a robust client management platform is essential for trainers to build their business. Having an easy-to-use app that allows clients to log their workouts, upload progress photos, and read custom notes in real-time will make the experience better for both parties. That’s why we created Hevy Coach, a personal training software that streamlines the client journey through real-time communication, intuitive program building, and comprehensive tracking capabilities.
Create a Template Foundation
Personal trainers can spend up to 45 hours a week training clients, so having templates to streamline the process is crucial for their business success. A few simple tweaks can turn a generic Excel template into an effective, customized program that helps their clients achieve their fitness goals.
When creating a program template, it’s important to start by assessing the client’s current ability. This will give you all the information you need to formulate a comprehensive workout plan. A good program template should also leave room for evolution as the client progresses. This will save you from having to create a new program template down the road.
Another key component to consider is the client’s goals and what they hope to accomplish through their workouts. The workouts in the template should be able to help them reach these goals, and each exercise should be a tool that helps them get closer to their end goal. This will keep the client motivated and help them stay engaged throughout their training journey.
Once the foundation is laid, personal trainers can then add a variety of exercises to their program template to create an effective framework. This allows them to create a custom program for each of their niche clients based on their specific goals and equipment.
Lastly, to save even more time, a personal trainer can use a workout planning software that has pre-made programs for different fitness levels and purposes. This makes it easy for them to create a personalized routine for each client in just minutes. The right software will allow them to easily schedule the programs in their calendar, and then assign them to each of their clients. This way, they can focus more time on the things that matter most – their business and helping their clients achieve their fitness goals.
Organize Your Workouts
Personal Trainers work with multiple clients a week, and that can add up to a lot of hours spent creating workout programs from scratch. Workout templates make the process faster, easier, and more efficient, saving you time that can be better spent on other tasks or planning sessions for your next client.
To begin building your workout template, you’ll want to take a look at the client goals, fitness niche, and any other factors that should influence the training. It’s also important to understand their current availability and lifestyle so that you can create a plan that fits into their schedule. For example, if they spend eight hours a day sitting in an office, you might want to incorporate walking or light cardio into their training to help them move more throughout the day.
A well-designed workout template should include a combination of strength and cardio exercises, with the goal of improving overall movement efficiency and increasing client health. Depending on the fitness goal, a program may have a higher focus on HIIT or steady-state cardiovascular exercises. Additionally, incorporating flexibility and mobility exercises can improve joint health and reduce injury risk.
A personal training workout template should include clear, detailed descriptions of each exercise in the session. The description can provide a step-by-step guide to help the client understand and perform each exercise safely, while also explaining any modifications or progressions that might be necessary. Additionally, the template should include the number of reps, sets, plate/level, tempo, and rest periods for each set. This can help clients keep track of their progress, and can also be used to create circuits or groupings of exercises for increased training intensity.
Create a Workout Routine
When personal trainers create programs for their clients, they are creating an experience that is unique to them. Clients come to a personal trainer for their specific goals and aspirations; designing workouts that align with these goals fosters a deeper commitment from the client, optimizing the chances of successful outcomes.
The initial stages of a program start with gathering comprehensive information from the client through various assessments and consultations. This may include physical tests, health questionnaires, and sessions that discuss goals and aspirations. Personal trainers then use this information to create a customized plan for each individual client that takes into account their current fitness level, aspirations, and abilities.
Once a program framework is established, personal trainers must consider the frequency of training sessions and workouts each week. This helps determine how long each session will be and what types of exercises are needed to reach the client’s goals. When planning workouts, trainers must also consider rest and recovery periods. This will ensure that each client is able to achieve the maximum benefits from their training sessions while remaining injury-free.
Lastly, trainers must consider the number of reps and intensity level of each exercise in the template. The number of reps will help determine the amount of fatigue the client will experience during each workout. A high number of reps will increase the likelihood of injuries. However, trainers must ensure that each client is comfortable with the number of reps included in their workout template.
There are a number of free resources available to personal trainers that want to learn how to design their own program templates. Courses offered by various fitness and personal training organizations such as NASM, ACE, and NSCA are a great place to start.
Create a Custom Routine
A client’s fitness journey starts with their initial consultation and your ability to listen to their goals and help them understand what it takes to achieve those goals. This is a process that requires a great deal of skill and experience. It’s also a key element to the success of your business and making sure your clients are happy with their experience with you.
Once you’ve listened to your client’s wants and needs it’s time for them to meet with you for their fitness assessment. During the assessment, you will assess their current levels of strength, flexibility and endurance. You will also ask them to complete a health screening to identify any potential injuries or medical conditions that may prevent certain exercises from being suitable for their goals.
After the fitness assessment, you can begin to build out their program. Personal Trainers can use their experience and knowledge of how to create workout routines that are suited for their client’s unique strengths and weaknesses. Using a coaching platform like Hevy Coach will make this part of the process much more efficient and professional. With Hevy you can select and organize a workout template, drag it into your client’s training calendar and then add any additional information they may need to know about that session.
Another great feature of Hevy is Routines which allows you to schedule your sessions and then automatically populate the rest of your client’s schedule with other activities. This can include things like household chores, important life goal tasks, work and family responsibilities. This will help your client manage their time better and ensure they can attend every training session. To create a new routine, simply click on the “Routines” tab (you’ll find it under the Calendars section). You can then choose which days and times you want to set aside for that particular activity.